What is a recommended time management strategy for handling emails?

Setting specific times to write and answer emails is an effective time management strategy due to various reasons. This approach allows individuals to batch their email tasks, which can significantly enhance productivity. By allocating dedicated blocks of time to focus solely on emails, a person can minimize distractions from constant notifications and interruptions that occur if they were to respond to emails as they arrive.

This strategy also allows for better organization of tasks, giving the individual a clearer understanding of priorities and enabling them to respond to emails thoughtfully rather than reactively. Additionally, it ensures that email management does not consume the entire workday, as it sets clear boundaries around when email tasks will be tackled, allowing for more efficient use of time for other responsibilities.

While checking emails every hour or answering them upon arrival might seem convenient, these methods can fragment focus and lead to decreased efficiency. Deleting all emails daily does not address the need for effective communication and might result in missed important information or tasks. Therefore, scheduling specific times creates a more structured and effective approach to email management.